Royal Caribbean Call Center Uses Virtual Agent

Success by the Numbers

Survey Completion; up from Single Digits
Agent Minutes Freed up per Month
Decrease in AHT

Challenges

  • Overwhelming call volumes, leading to long hold times
  • Inefficient customer service processes increased customer frustration
  • Needed a differentiated customer experience that also maximized call center efficiency

Solutions

  • Successfully automated a repetitive process that was bogging down agents, followed by three additional solutions
  • Used Conversational Artificial Intelligence (AI) to engage callers and offer better containment
  • Streamlined the handoff between self-service and customer service reps

Results

  • Significantly improved IVR containment
  • Freed up more than 100,000 agent minutes per month
  • Boosted survey finish rates from single digits to 54%

Royal Caribbean Cruises is an award-winning global cruise brand that delivers innovative and exceptional vacations to customers around the world.

Royal Caribbean began its partnership with SmartAction to integrate operational efficiency with seamless customer service. As a cruise line, the brand is in the business of providing exceptional experiences, including in the call center. With customer self-service automation Royal Caribbean could better focus its live representatives on high-value, human-only customer engagements.

Introduction

Boasting over 35 ships visiting 250+ global destinations, Royal Caribbean stands as the second largest cruise line in the world. The popular travel service serves five million customers annually, who engage with the company from initial pre-booking inquiries to post-vacation feedback.

Booking a cruise can require considerable effort: customers must juggle their decision between reviews, budgets, destinations, weather conditions, and amenities. Making this process as easy as possible is vital in creating an overall experience with the Royal Caribbean brand that ensures customer loyalty. Royal Caribbean used its call center as the one-stop solution for guests, whether it be for bookings, payment processes, checking remaining rewards balances, sending invoices and order confirmations, and more. Yet these many inquiry types were creating high volumes of inbound calls that drove up average handle times, and with it, customer frustration. In addition, Royal Caribbean was struggling to collect Customer Satisfaction surveys via email, and needed a way to improve survey completion rates.

 

Transformation

SmartAction has helped Royal Caribbean re-define their self-service strategy delivering forward thinking solutions that have prepared the company for growth, innovation, and expansion. With efficiency and an enhanced customer experience in mind, SmartAction worked with Royal Caribbean to ensure customers had effective conversations, not just robotic exchanges, when they dialed in for customer service.

It began with a Payments solution, a natural language application capable of securely processing payments, checking balances, and sending booking invoices using reservation ID number as the unique identifier. While some Payment solutions can be simple, this dynamic application opened the door for additional solutions.

Transformation Journey
Royal Caribbean Call Center Uses Virtual Agent

Soon after Payments, Royal Caribbean launched an Invoice Request application to allow both guests and travel agents to quickly and easily request a copy of a recent travel invoice. This helps customers to keep their trips in order, as cruise guests sometimes have balances due for multiple trips and need to separate the charges out. Other times, their invoice was simply lost or sent to spam. Next came the Loyalty Program solution, which informs Loyalty Program Members of their status, point balance, benefits, and any other details on the account. This helps Royal Caribbean’s most loyal members remain up-to-date with their account – most importantly their Loyalty number, which is needed when creating new bookings. Lastly, Royal Caribbean introduced an automated Survey campaign to couple with outbound emails asking about customer satisfaction.

For all solutions that SmartAction implemented, there is integration with the agent desktops so that Royal Caribbean live agents are available for additional questions and support. If guests need or request to be transferred, all of the data from the call is passed to the agent, reducing repetition for guests and equipping agents to provide better service.

“SmartAction has helped us solve the problems we were tasked with: improve efficiency and enhance the customer experience.” ‑Cristy Mestre Quintero, Director of Operations, Trade Support & Service, Royal Caribbean

Success

Combined, these solutions have cut customer effort in half and streamlined the handoff between automation and agents. With SmartAction’s conversational AI platform handling approximately 100,000 minutes per month, Royal Caribbean’s agents have been able to focus on providing excellent care for the other steps in the customer journey. Additionally, they were able to boost their survey response rate to 54% – up from single digits – by adding an intelligent IVR component to their offering.

Royal Caribbean enjoys a reputation as one of the most innovative cruise lines in the world, and with SmartAction they have extended that innovation into the call center with artificial intelligence.

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